GDPR checklist: 8 important things your business needs to know


The Typical Info Defense Regulation (GDPR) has been the biggest ever shake-up relating to how particular data about people today can be gathered, stored, and used.

This GDPR checklist highlights some important points your organization requirements to be aware of.

The GDPR goes considerably past previous data safety steps and impacts small business of all sizes – from sole traders up to the greatest organizations.

Unsurprisingly, businesses nonetheless have a lot of thoughts about GDPR and how it impacts their day-to-working day get the job done.

Below are the answers to some regularly asked questions. Received much more? Allow us know by getting in touch with [email protected]

Here’s what we address:

1. Does my business have to be “GDPR certified”?

2. Does my company have to undergo GDPR audits or inspections?

3. I run a very compact business enterprise comprising just myself. Does the GDPR impact me?

4. What are the outcomes of breaching the GDPR?

5. How substantially can the GDPR price my small business?

6. Do I have to have to appoint a Facts Safety Officer (DPO)?

7. My organization is not primarily based in the Uk or EU. Do I have to comply with the GDPR?

8. My enterprise is not primarily based in the EU. Am I influenced?

1. Does my business have to be “GDPR certified”?

No. The wording of the GDPR does not specify or mandate a unique certification program.

It does, nonetheless, motivate voluntary certification by means of marketplace bodies or organisations compliant with EN-ISO/IEC 17065/2012, and that have been authorised by the pertinent supervisory authorities, these as the Information and facts Commissioner’s Office environment (ICO) in the United kingdom.

Whilst being GDPR-licensed is inspired to provide assures relating to specialized and organisation security measures, among other factors, accomplishing so is of particular worth for 3rd-functions that approach facts on behalf of others.

2. Does my enterprise have to go through GDPR audits or inspections?

There is no requirement inside of the GDPR for frequent governmental audits or inspections but supervisory authorities do have the proper to carry out audits as part of their investigatory powers.

But that doesn’t mean self-imposed audits or inspections are not well worth doing, or even a de facto necessity for GDPR compliance.

For 3rd-events furnishing data processing products and services to other individuals, the condition is a small much more challenging.

They’ll have to make all facts vital to exhibit compliance with their GDPR obligations out there to the organization utilizing them.

They ought to also make it possible for for and add to audits, together with inspections, that the small business using them mandates.

Nonetheless, it is not plenty of to basically comply with the GDPR. Any small business will have to be ready to establish it is executing so. This is regarded as the “accountability principle”.

3. I run a quite modest business comprising just myself. Does the GDPR have an effect on me?

Of course. The GDPR influences any one or everything engaged in an financial exercise and processing own details – and even organisations this kind of as partnerships, charities or golf equipment/societies.

It does not subject if this entity is legally recognised or not.

4. What are the consequences of breaching the GDPR?

Your small business may well be fined up to 4% of yearly world turnover or €20m, whichever is the increased.

Notably, it’s doable to breach the GDPR exterior of owning an real data reduction.

5. How considerably can the GDPR expense my business enterprise?

Charges for an normal company can incorporate some if not all of the following:

  • An ICO registration fee, payable by organisations that course of action personal knowledge this is based mostly on measurement and turnover, and will also just take into account the volume of own info processed
  • Audits of all processes in all departments, preferably by a skilled unique or organization
  • Modifications these types of as personnel retraining and information and facts technological know-how variations
  • Probably appointing and schooling a Facts Protection Officer (DPO see question 6 down below)
  • Placing up and preserving continual documentation procedures demonstrating compliance with the GDPR
  • Voluntary certification expenses, primarily if your business processes facts on behalf of other corporations (see concern 1 and problem 2 previously mentioned, remembering that you really should only use certification bodies are compliant with EN-ISO/IEC 17065/2012 and that have been authorised by the applicable supervisory authorities, this sort of as the ICO in the British isles).

6. Do I require to appoint a Knowledge Safety Officer (DPO)?

Some varieties of businesses have to do so.

Illustrations include things like if your organization is a public authority, or your main pursuits contain the checking of people today on a huge scale (including profiling), or you tackle facts in distinctive groups this kind of as health care knowledge or info relating to criminal convictions and offences.

Your Data Protection Officer could be an current worker or you may agreement any individual from outside your business enterprise.

But you will need to have to tell the supervisory authority who they are and they also need to be appropriately properly trained.

7. My business is not based in the British isles or EU. Do I have to comply with the GDPR?

The GDPR influences any small business around the globe that processes the details of folks in the Uk or European Union (EU).

In reality, if you are offering goods or expert services to people today in the Uk or EU or monitoring their behaviour, you likely need to have to utilize a representative inside the British isles or EU to manage GDPR enquiries.

Also, you ought to allow the appropriate supervisory authority know in producing who this is.

Quite a few third events presently specialise in catering for this representation requirement and can be identified on the internet.

At the very the very least, you may make enquiries to see if this is a necessity for your enterprise.

8. My small business is not dependent in the EU. Am I affected?

The GDPR affects any organization around the world that procedures the data of people in the EU.

In point, if you’re providing merchandise or providers to men and women in the EU or checking their conduct, you’ll possibly want to make use of a representative within just the EU to take care of GDPR enquiries.

On top of that, you have to enable the supervisory authority know in producing who this is. Lots of 3rd-get-togethers currently specialise in catering for this illustration prerequisite and can be identified on the internet.

At the very the very least, you may possibly make enquiries to see if this is a need for your enterprise.

Prior to enforcement of the GDPR, it is at current challenging to forecast the implications for organizations outside the EU that contravene the GDPR but they could include things like becoming prohibited from transacting enterprise in just the EU right up until compliance is demonstrated, which could consider some time.

This could influence not just product sales but also suppliers, so could have a devastating impact.

Editor’s note: This write-up was very first published in November 2017 and has been up to date for relevance.


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